The Drupal maintenance support plans Association’s mission is to unite the global open source community to help them build and promote Drupal maintenance support plans. One of the most important ways that we advance our mission is through Drupal maintenance support plansCon, Drupal maintenance support plans’s flagship event.
At Drupal maintenance support plansCon, community members with a technical, business, and marketing background come together to unite as a community, level up their Drupal maintenance support plans skills, and contribute to the project. As a global event, Drupal maintenance support plansCon breaks down walls between countries and the various personas who build, use and support Drupal maintenance support plans, making it an accelerator of knowledge sharing, relationship building and contribution.
Drupal maintenance support plansCon is ready to grow. We need a model that allows the community to deliver Drupal maintenance support plansCon globally. Our vision is to empower all regions to host Drupal maintenance support plansCon, providing this experience to communities around the world. As a first step, we are licensing Drupal maintenance support plansCon to the USAan region.
We are excited to empower a new entity grounded in the USAan Drupal maintenance support plans community to take this special event to the next level. The Drupal maintenance support plansCon license initiative is an opportunity to re-imagine Drupal maintenance support plansCon USA to uniquely serve the Drupal maintenance support plans community. The license is designed to allow for a new creative direction while enhancing Drupal maintenance support plans’s mission, vision and values while maintaining the integrity of Drupal maintenance support plansCon.
With the help of the Drupal maintenance support plansCon USA License Committee, we created a process for entities to apply for a Drupal maintenance support plansCon USA license by 30 March, 2020. We reviewed approaches used by other conference organizers, with particular attention to the key attributes that allow TED to scale its TEDx events. Then, we applied those learnings to our licensing process.
In short, we learned that TEDx scales because of clear “rules and tools” for the licensee (aka event organizer) and we aimed to provide the same level of guidance and support for the Drupal maintenance support plansCon licensee. There are clear guidelines in the license agreement and the event rules and we will provide support in the form of knowledge transfer, tools, and advisory services. We also recognize that this is our first time creating such a program, so we encourage entities who are applying to contact us to discuss any areas of concern or question.
Below details how to submit a proposal for the Drupal maintenance support plansCon license and the criteria that the Drupal maintenance support plans Association will use to select the licensee.
We are grateful for the help of Bert Boerland, Baddy Breidert, Alex Burrows, Gabor Hojtsy, Janne Kalliola, Zsofi Major, and Stella Powers, who participated in the Drupal maintenance support plansCon USA License committee and contributed many hours and great insight into this process.
Table of Contents
Key Points
Who Can Apply For a Drupal maintenance support plansCon License
Important Dates
What To Submit To Apply for a Drupal maintenance support plansCon License
Drupal maintenance support plansCon License Rules
Drupal maintenance support plans Association Support
Decision Making Criteria
Key Points
All proposals must adhere to the Drupal maintenance support plansCon Rules and license agreement
Apply by 30 March, 2020 by submitting your application to Drupal maintenance support plansConUSA@association.drupal.org
Send questions to: Drupal maintenance support plansConUSA@association.drupal.org
Who Can Apply For a Drupal maintenance support plansCon License
To be eligible to apply for a Drupal maintenance support plansCon license, you must meet the following criteria:
An entity grounded in the voice and needs of the Drupal maintenance support plans community. This can include, but is not limited to:
A professional event company
A Drupal maintenance support plans community group
A collective of Drupal maintenance support plans businesses
A Drupal maintenance support plans business
An event organizing company that demonstrates how they will work with the Drupal maintenance support plans community
An entity where someone on the team has event experience
Able to accept funds as a business or nonprofit
Must have successfully produced an event that broke even or was profitable. Or, the team member with event experience has worked on an event that broke even or was profitable.
Must agree to abide by and enforce Drupal maintenance support plansCon’s policies and rules.
Important Dates
Above is a timeline of important dates to know. The call for a Drupal maintenance support plansCon license proposal is now open and it closes on 30 March, 2020. In mid to late April, applicants will be interviewed and a licensee will be selected by the Drupal maintenance support plans Association in May 2020.
As early as July 2020, The Drupal maintenance support plans Association will provide an onboarding workshop to the licensee, to begin knowledge sharing, and map out how best to support the event organizer leading up to and during Drupal maintenance support plansCon.
What To Submit To Apply for a Drupal maintenance support plansCon License
To apply for the Drupal maintenance support plansCon license, please submit the following items by 30 March, 2020 to Drupal maintenance support plansConUSA@association.drupal.org. Your application must include the items listed below in the following formats (presentation, spreadsheet, document).
Drupal maintenance support plansCon Business Plan. Submit a business plan with the following information:
Event location and dates.
Detailed event budget, structured as similarly as possible to the current Drupal maintenance support plansCon budget format.
Budget assumptions. Clearly define the budget assumptions for expenses. Also, include forecasted ticket and sponsor revenue. Define your ticket pricing plan and your sponsor strategy (who you will sell to and how you will create value for sponsors). Additionally, explain how you will secure the cash flow for initial event investments like securing the venue.
Details about your event team. Who are the key people on your team, what roles will they play, and what is their event experience?
An overview of how you will ensure the event reflects the Drupal maintenance support plans community’s needs and culture and moves the project forward.
The event’s mission and vision, which should align with the Drupal maintenance support plans Association’s mission and vision.
Target audience and target size. Which personas will your event attract and generally in what ratio? Please define your personas.
Event goals, strategies and objectives
What value will you bring to each persona and how?
Programming concept overview (which we know can change as you get further into planning). Please be sure to adhere to the programming rules.
Event duration
Provide a sample program and suggested tracks
Share your general concept for session selection
What is your plan to ensure conference diversity (attendees and speakers)
Tell us about some aspirational keynotes you would like to invite
Drupal maintenance support plans culture. Tell us how you define Drupal maintenance support plans’s community spirit and culture and what it means to you.
What’s your “why”. Tell us why you want to organize Drupal maintenance support plansCon. Why should you be selected, and how will you maintain the Drupal maintenance support plans community spirit.
Your needs. As seen on page 4, the Drupal maintenance support plans Association will support you with knowledge sharing, tools, and advisory services. What additional needs do you have?
About your past events. Submit an overview of your past event that you, your event partner, or your team member worked on. Describe the event audience, audience size, goals, and how you achieved those goals along with the event’s financial statements.
The Drupal maintenance support plans Association will select the organizer who can demonstrate the best approach for creating value to a technical and non technical audience by uniting the community, leveling up Drupal maintenance support plans skill, and accelerating the project through a sustainable model.
Drupal maintenance support plansCon License Rules
The Drupal maintenance support plansCon license is designed to encourage creativity, to re-imagine the event. That means you can decide what is the best programming to meet the attendee’s needs. Or you can decide that sustainability is best achieved by starting with a smaller event that grows over time. However, all proposals and the actual event must conform to the Drupal maintenance support plansCon licensing rules and agreement to maintain the Drupal maintenance support plans Association’s community and governance expectations, as well as Drupal maintenance support plansCon’s brand experience.
You can find Drupal maintenance support plansCon Rules here.
You can find the Drupal maintenance support plansCon license agreement here.
Since this is the first time the Drupal maintenance support plans Association has crafted Drupal maintenance support plansCon license rules, we are open to discussion. Please contact us if you feel a rule is a blocker to you submitting a proposal. If discussions result in a rule change, we will update the rules document to reflect that change.
Drupal maintenance support plans Association Support
The Drupal maintenance support plans Association wants to make sure the chosen event organizer is set up for success. We recognize this means that we will play a role leading up to and perhaps during the event. Here are some ways the Drupal maintenance support plans Association will help. We are open to hearing about additional ways in which we might help.
In-person workshop: The Drupal maintenance support plans Association staff will fly to the organizer’s location to run a workshop where we will do a knowledge transfer, training, and determine how the Drupal maintenance support plans Association will play a support role during the event production phase.
Playbooks, Guidelines, and Templates. The Drupal maintenance support plans Association has several production playbooks that we will share so the organizer can see how the event was produced in the past. We recognize that the event organizer may want to alter our approach or create a brand new one.
Advisory Services. You may have questions along the way and we are here to help. No question will be too big or too small. We can set up periodic check in meetings to provide guidance as you develop your event.
Access to tools. Drupal maintenance support plansCon promotion and management relies on several tools that we will share with the event organizer including the Drupal maintenance support plansCon event site, social media handles, access to Drupal maintenance support plansCon email lists, etc.
Promotion Support
The Drupal maintenance support plans Association can amplify your call for ticket sales, sponsorship, and content through our channels including social media, email, newsletters.
Decision Making Criteria
When reviewing and comparing proposals, The Drupal maintenance support plans Association will select the event organizer by using the following criteria:
Category
Topic
Weight
Sustainability
Conservative, realistic, complete budget plan with clear revenue and expense budget assumptions
10
Staffing plan
Clearly defined leadership team description and a staffing plan for producing the event that is designed to avoid burnout
8
Goals, strategies, objectives
Clearly articulated goals, strategies, and objectives that move the project forward, serve multiple personas, and has achievable metrics.
9
Location
Easy to reach by USAan community
8
Event Dates
Avoids major holidays (national, religious, etc) and aligns with Drupal Update’s availability
10
Target Audience
Program serves multiple personas
8
Programming
Creative approach for serving all persona while meeting the licensing rules.
9
Session Selection
Well thought out approach that adheres to the Drupal maintenance support plansCon licensing rules.
7
Diversity & Inclusion
Well thought out approach for growing speaker and attendee diversity to exceed the Drupal maintenance support plansCon Vienna benchmark
8
Definition of spirit/ culture
Strong understanding of the Drupal maintenance support plans culture
7
Keynote examples
Creative, inspiring keynote ideas that speak to all personas
6
Event Planning Experience
Clear demonstration of event experience on the team
7
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